Administrative Assistant

Website ONE Catholic Community

Brief Job Description: The Administrative Assistant will complete numerous clerical tasks to help ensure effective communications and office operations.

Essential Duties & Responsibilities:
• Opens, closes and coordinates activities at the ONE Catholic Central Business Office
• Trains and oversees Parish Office stewards
• Assists with and proofs the weekly bulletin
• Receives and records Mass Intentions and ensures all clergy stipends and extra clergy fees are distributed to the appropriate bookkeeper.
• Participates in maintaining all Parish Sacramental books and sends required/requested Sacramental notifications or certificates
• Assures weekend announcements and General Intercessions are completed and ready for Masses.
• Maintains ONE Catholic Parish calendars
• Maintains building access keys and usage logs.
• Receives and coordinates all information regarding funerals and burials.
• Maintains positive relationships and effective communication amongst all staff, stewards and parishioners.
• All other duties as assigned by the Pastor.

Qualifications: Required Education/Experience:
• Associate’s Degree or higher and/or previous secretarial or office administrative experience

Desired Skills:
• Understands the teachings and supports the mission of the Catholic Church.
• Ability to exercise confidentiality and discretion in all parish business and pastoral matters.
• Excellent computer skills – familiar with most popular applications such as Microsoft Office, G Suite
• Ability to communicate effectively and appropriately, both verbally and in writing
• Ability to manage multiple projects and delegate tasks
• Effective planning and organizational skills
• Self-motivated in initiating and completing tasks
• Possesses enthusiasm and support for the mission of ONE Catholic
• Highly visible in interacting with staff, stewards, volunteers, etc.
• Skill in recruiting, training and supporting and managing of volunteers
• Demonstrated history of integrity and honesty

Salary: $16.00-$18.00

To apply for this job email your resume to

    © 2020 Catholic Diocese of Buffalo | 795 Main Street • Buffalo, NY 14203 | 716-847-8700