04May
Website St. John the Baptist School - Kenmore
Brief Job Description: Our Administrative Assistant will work in the Main Office alongside the school Office Manager and plays a pivotal role in ensuring the smooth and efficient operation of the administrative functions of our school. This multi-faceted role involves managing and overseeing various office tasks critical to the school’s daily operations. This role is the face of the school and will help foster a welcoming and safe school environment.
Essential Duties & Responsibilities:
• Effective time management skills
• Demonstrate positive and professional communication with staff, parents, students, and other guests & visitors
• Strong verbal and written communication skills
• Solid technology skills to help with data and time management
• Ability to work with a team
Responsibilities:
– Perform a wide range of administrative and office support activities to facilitate the efficient operation of the school
– Maintain a welcoming, professional atmosphere in the main office. Greet and assist visitors, parents, and students in a friendly manner.
– Answer and direct phone calls to the appropriate staff members
– Manage and distribute incoming and outgoing mail
– Maintain a clean and organized reception area
– Handle inquiries and provide information about the school and its programs
– Provide administrative support to school leadership and staff with strict confidentiality
– Coordinate appointments and meetings
– Maintain and update student, staff, and volunteer records in compliance with privacy regulations
– eSchool Data – student records and registration; retrieve and print reports and transcripts as needed
– Maintain school database and manage tuition accounts through FACTS and assist with reconciling the general ledger
– Organize and track fundraising accounts and financial aid
– Complete and file various mandated state, federal, and diocesan reports
– Monitor and submit payroll to meet established deadlines
– Work with school Office Manager to ensure a smooth enrollment and registration process
*Other duties as assigned. Positions and duties may be changed in order to meet the needs of the school.
Qualifications: Required Education/Experience:
• High School Diploma, GED, and/or Associate’s Degree; additional education or certification in office management / administration is a plus.
• Previous Clerical Experience is preferred, but not required.
• VIRTUS certified and background checked (can be completed during the hiring process)
• Experience working with young children
Desired Skills:
• Proven experience in front desk reception and office management roles; Excellent communication and interpersonal skills; Proficient in Google Suite / Applications, eSchool, and Microsoft, and basic office software; Strong organizational and multitasking abilities; Understanding and commitment to the mission and values of a Catholic elementary school; Ability to maintain strict confidentiality and handle sensitive information with discretion; Flexibility to adapt to changing priorities and responsibilities
How to apply: Send resume to ccook@stjohnskenmore.com
Salary: Starting at $17.00 / hour
To apply for this job email your resume to ccook@stjohnskenmore.com
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