Administrative Assistant

Website St. Louis Church

The Parish Administrative Assistant provides administrative and related office services to Pastor, Parish staff and Parish community. Position is Part-time at 30 hours a week. 8:30-3:00 pm

Essential Duties and Responsibilities

  • Assists with answering telephone and greeting visitors and assisting them or referring them as appropriate.
  • Maintains the Parish Database System making changes, additions and deletions as needed.
  • Maintains an inventory of office supplies and reorders as needed.
  • Registers parishioners and schedules baptisms and weddings.
  • Prepares letters, forms, and brochures and other correspondence for the office.
  • Prepares and processes regular mail and bulk mailings.
  • Assures preparation of the weekly parish bulletin in a timely and accurate fashion.
  • Performs secretarial functions for the pastor and other staff as delegated.
  • Maintains facilities calendar and accommodates requests for changes.
  • Serves as liaison and public relations representative between parish and its staff members, parishioners, committee members (funeral, welcoming), vendors and others visiting or calling the parish.
  • Prepares appropriate documentation and provides duplicating and collating services for workshops and staff events.
  • Maintains parish and diocesan records.
  • Maintains Mass intention book
  • Performs other duties as assigned.

Desired Skills

  • MS Office; Word, Excel, and PowerPoint experience required
  • Excellent written and verbal communication skills
  • Detail oriented
  • Confidentiality is required

Required Education/Experience

  • High School diploma or GED required; Associate’s Degree in Business strongly preferred
  • Minimum five (5) years of office administration experience required
  • Experience in a non-profit organization is strongly preferred
  • Must have general computer knowledge and experience with MS Office

To apply for this job email your details to smanganello@buffalodiocese.org


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