04May
Website St. Gabriel of Our Lady of Sorrows
Brief Job Description: Under the supervision of the Director of Faith Formation, the Administrative Assistant is responsible for all clerical functions of the office, overseeing student registration and attendance, sacramental records, maintaining a database with current contact information for all families and catechists, and other duties as needed to assure smooth running of the department. The Administrative Assistant is an integral part of the Faith Formation staff, and must maintain a high code of confidentiality.
Essential Duties & Responsibilities:
• Manage student records and files including sacramental information.
• Answers department phone in a timely manner, takes accurate messages, answers questions from parents, catechists and students, and refers callers and visitors to proper individuals.
• Inventory and order supplies needed for the office and program.
• Invoice families as needed to secure payments due and follow up as necessary
• Coordinate the office machine repair and maintenance requirements
• Plan, organize and manage time according to priorities, needs and responsibilities
• Other secretarial duties for Youth Ministry activities of the parish as requested or needed
Qualifications: Required Education/Experience:
• High school diploma/equivalency required. Associate’s degree preferred
• A mature, confident, empathetic disposition with strong interpersonal skills
• An understanding or appreciation of the Catholic Faith and the Gospel mission
• 3-5 years in a general organizational setting with secretarial experience; faith formation experience helpful but not required
• Experience with handling confidential, sensitive, timely matters using good judgment, respect and discretion required
Desired Skills:
• Excellent written and oral communication skills whether person to person, through email or telephone
• Proficient in Microsoft Office, knowledge of or willingness to learn PDS Formation, and working knowledge of various audio-visual equipment
• Well organized, able to multitask and effectively work in a team.
• Strong orientation towards service is essential
• Passing a background screening, completion of the VIRTUS “Protecting God’s Children” training and on-going monthly bulletins are mandatory
Salary: $15.75 – $18.00 per hour, depending on experience (20 -25 hours per week)
How to Apply: By mail or email dyork@stgabeschurch.com by 4/30/2025
To apply for this job email your resume to dyork@stgabeschurch.com
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