Faith Formation Administrative Assistant

Brief Job Description: Queen of Heaven Parish is seeking an Administrative Assistant to provide administrative and clerical support for the Faith Formation Department. This is a 12- month position, 30 hours per week, including weekends and evenings as needed per schedule.

Essential Duties & Responsibilities:
The Administrative assistant is responsible for all clerical functions of the office, purchasing for department needs, overseeing student registration and attendance, maintaining a database with current contact information for all families and catechists, scheduling substitutes and Children’s Liturgy of the Word catechists, keeping a current volunteer database, and other duties as needed to assure smooth running of the department.

Qualifications: Required Education/Experience:
– An understanding or appreciation of the Catholic Faith and the Gospel mission.
– 3 – 5 years in a general organizational setting with secretarial experience; faith formation experiences helpful but not required.
– Associates or bachelor degree preferred, at a minimum high school diploma.

Desired Skills:
– Excellent written and oral communication skills whether person to person, email or telephone
– Mature, confident, friendly and empathetic disposition with strong interpersonal skills
– Proficient in Microsoft Office, knowledge of or willingness to learn PDS Formation, and working knowledge of various audio-visual equipment
– Well organized, able to multitask and effectively work as part of a team
– Strong orientation towards service is essential
– Experience handling confidential, sensitive, timely matters using good judgment and discretion.

This position is PT, 30 hours per week.