Family Business Manager

Primary Function: The Family Business Manager (BM) oversees the day-to-day business and accounting operations of the Fields of Grace Family of Parishes. The BM oversees the financial bookkeeping system including accounts payable, receivable and cash receipts. The BM prepares financial statements. The BM prepares budget and reconciliation against budget reports.

Reports to: Pastor and the Family finance council

Essential Responsibilities:
•Maintain records according to generally accepted accounting principles (GAAP).
• Perform general accounting functions for the Family of Parishes (FOP), including generating monthly budget reports and preparing various other financial reports for the Family finance council (FFC) and the Pastor.
• Prepare balance sheet, profit and loss statements, monthly closing reports and other reports to summarize financial position. vs. budget. This includes reviewing and explaining any major variances.
• Generate the annual budget with the Pastor and the Family Finance Council to develop annual budget.
• Analyze financial data. Perform account analysis and reconciliations of balance sheet accounts & all subsidiary ledgers at the end of each month.
• Resolve accounting discrepancies.
• Reconcile all bank accounts and investment accounts monthly.
• Responsible for the development, write up, modification and implementation of accounting procedures, systems and internal controls.
• Provide financial information for Pastor and FFC.
• Communicate financial information, both written and verbally, to non-financial people.
• Review/audits accounting and operational records to ensure accuracy of information and examines supporting documentation to establish proper authorization and conformity with agreements, contracts, and applicable federal regulations.
• Maintain Family of Parish (FOP) files and records, including but not limited to: fixed asset inventories, leases, grants, contacts, insurance, closing statements, cemetery records, environmental modifications and other agreements.
• Monitor inventory of supplies, fixed assets, work in process and inventory of spaces for all locations. •Oversees all aspects of weekly counting procedures.
• Supervise Accounts Payable (A/P) function, including review of invoices and creation of semi-weekly disbursements. Set up new vendors in A/P system. Reconcile vendor activity for 1099 preparation.
• Supervise Accounts Receivable (A/R)
• Oversee payroll and payroll allocations by program.
• Act as administrator for Human Resources and fringe benefits for FOP employees. Manage the Virtus, safe environment program.
• Process transfers of operating and investment funds as approved by the Pastor and Family Finance Council
• Assist auditors during the audit of the Parishes.
• Manages vendor relations and third-party contractors, including cemetery management.
• Perform other duties as assigned by the Pastor.
• Prepare and submit consolidated financial reports for five (5) parishes in Fields of Grace Family of Parishes to the Buffalo Diocese as required by the Diocese. Prepare, with the Parish finance Councils year-end financial statements for each Parish according to Diocesan accepted practice.
• With the FFC, act as the liaison with the Diocese providing financial analysis and explanation as required.
• Support the Vicar by completing financial statements and consolidation as required.

Management and Leadership:
• Manage support staff in collaboration with Pastor including administrative staffing across the Fields of Grace Family. The current staff includes 4 full-time, 32 part-time and 8 volunteer staff, working in Faith Formation, Bookkeeping, maintenance, and the office of the 5 parishes.
• The BM works with the Canonical Administrator and the Principal for the school.
•Develop and manage a system for the 11 cemeteries of the FOP
• Develop mutually respectful and collaborative relationships with all team members.
• Participates in the selection process of new hires.
• Establishes and appraises performance levels of subordinates.
• Monitors compliance with on-site policies and procedures.
• Consistently maintains high professional standards at work with regard to personal behavior and interactions with other staff, individuals, and outside organizations.
• Provides for staff development and training, including orientation, in-service training and use of internal and external resources for training.
• Participates in professional development to remain current on changing trends and program requirements.
• Provides consultation, supervision, and instruction to staff through individual and staff meetings in order to assist staff in development of skills.
• Consistently complies with all Parish policies and procedures.

Qualifications:
Education: Minimum: Preferred: Bachelor’s degree in Accounting from an accredited college or university. Alternately: Bachelor’s degree in management/ HR /other appropriate fields,.
Experience: Preferred: five – seven years in Accounting with business management and three years in a supervisory role. Requires knowledge & training in a range of HR/accounting/financial matters, and an understanding not-for-profit business issues.
Required skills & abilities:
• Demonstrate distinguished record of honesty and integrity.
• Exhibit excellent organization, strategic planning and time management skills.
• Ability to manage multiple tasks and meet or exceed project expectations and meets deadlines.
• Ability to communicate effectively, verbal/written/presentation, to a wide range of people.
• Proficient with information technology.
• Ability to maintain confidentiality.
• Experience and knowledge in budget management.
• Ability to work on Strategic planning and Facilities management for the family.
• This is a salaried position and requires the ability to work flexible hours, including evenings and weekends.
• Travel between the 5 Parishes is required on a weekly basis

Salary: $60,000 – $75,000, commensurate with experience