Parish Secretary

Website Nativity of Mary School

Essential Duties & Responsibilities:
 Bulletin Preparation- Weekly production, edit and upload to publishing company website; Post bulletin to website; archive copies of bulletins
 Reception Desk- Greet Visitors; Answer phones; Sort and distribute mail.
 Sacramental Process/Records- Funeral scheduling and associated details (such as securing organist, etc); Manage Baptism scheduling, New parent class registrations and scheduling; Prepare and maintain marriage schedule
 Baptism and Marriage Certificate Preparation
 PDS Church Office Software- Add, edit parishioner records for all sacraments conferred; Create reports and data files as needed (i.e. offertory envelope address file, etc); Weekly offertory envelope input into PDS church office (share responsibility with bookkeeper)
 Parish Master Calendar- Maintain and manage parish room reservation and parish activity calendar; Coordinate room set up needs with Facilities Director; Manage room use policy and procedures, related required paperwork and payments
 Maintain Parish website including updating calendar, news events and misc. page information.
 Mass Intentions – Record intentions, prepare mass cards, accept donations and record payment according to policy
 General correspondence for Pastor and other Rectory Staff
 Office supply ordering and manage rectory supply inventory
 Other duties as assigned by Business Manager and/or Pastor

Qualifications: Required Education/Experience:
 Associates (2 Year) in Business
 Experience with PDS Church Office a plus

Desired Skills:
 Proficient in Microsoft Office products, including Word and Publisher
 Strong verbal, written and interpersonal communication skills
 Excellent organization, planning and time management skills
 Self-Starter with the ability to work independently with minimal supervision

To apply for this job please visit

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