Payroll Administrator

Website Central Administrative Offices

PRIMARY FUNCTION: The Payroll Administrator supports the Director of HR/Compensation in payroll administration, benefit billing preparation and review of benefit applications and preparation of payroll related accounting journal entries and banking Automated Clearing House transactions.

• Payroll Processing – including masterfile changes and new employee maintenance. Verify payroll previews. Prepare checks and preview registers for distribution to parishes and departments. Weekly downloads and backup of information from ADP. Maintain separate Excel/Word mail merge for distribution of payrolls.
• Maintain communication with employees regarding questions and problems.
• Support Parishes payroll needs, new hire paperwork, deductions, rate changes, and reporting.
• Review unemployment claims and notify appropriate parties of exposure.
• Prepare bank deposits, Automated Clearing House transfers.
• Balance bank accounts and general ledger.
• Prepare check requests for voluntary deductions (garnishments, 403b, bus passes, and Catholic Charities).
• Liaison with ADP regarding company setup changes, banking changes and stop payments.
• Prepare monthly payroll bills and journal entries.
• Generate monthly Automated Clearing House debit report from monthly bills.
• Format & prepare Custom reports.
• Prepare Quarterly NYS Industry Location Report.
• Prepare & submit monthly new hire employee reporting for NYS.
• Prepare and maintain spreadsheet, journal entries, invoices and check requests for Term Life, Long Term Disability, Liberty Mutual, Dental Insurance, Vision Insurance and Supplemental Life Insurance.
• Compile, prepare and distribute annual Employee Benefit Statements.
• Prepare annual Worker’s compensation and Disability reports for Insurance Services Dept.
• Make appropriate journal entries for disability checks.
• Verify priest’s mileage logs and adjust payroll figures as necessary.
• Update priest’s and maintain priest’s salary scales annually.
• Other duties as assigned by Payroll Manager and/or Controller.

Education: Associates Degree in Accounting/Business

Experience: Minimum 5 years ADP PCPW/PayForce & accounting experience

Special Requirements:
– Ability to multi-task.
– Strong communication and interpersonal skills.
– Exhibit organizational skills
– Working knowledge of computer programs and experience in ADP PCPW/WorkForce, Custom Reporting, Excel, Microsoft Word, etc.
– Adaptability to accept new tasks as determined by Payroll Manager and/or Director of Accounting.
– Experience in payroll general ledger journal entries and reconciliation
– Ability to maintain strict confidentiality

Starting at: $26 per hour

To apply for this job email your resume to

    © 2020 Catholic Diocese of Buffalo | 795 Main Street • Buffalo, NY 14203 | 716-847-8700