Parish Pastoral Administrator
June 4, 2013
Dear Diocesan Family,
In recent decades, there has been a renewed emphasis grounding Church ministry, both lay and clerical, in the sacrament of Baptism. The Church teaches that there is an essential difference between the priesthood of the faithful and the ordained priesthood, and yet, there is a special way in which ordained and lay ecclesial (church) ministers share in the one priesthood of Jesus Christ.
As envisioned by the Second Vatican Council, we trust that the Holy Spirit is leading our diocese in the collaborative form of ministry embedded in the Church's foundational missionary days. As St. Paul reminds us, "There are different gifts but the same Spirit; there are different ministries but the same Lord... You, then, are the body of Christ. God has set up in the Church, first apostles, second prophets, third teachers, then miracle workers, healers, assistants, administrators..." (1 Cor. 12: 4-5; 27-28).
As noted in the Journey in Faith and Grace, our diocese has experienced, and is projected to continue to experience, a significant decline in the number of priests available to serve as pastors in the parishes of our diocese. In the next five years, according to current policy, 78 priests will be eligible for retirement. To replace these priests will require 15 or more ordinations per year. In light of this, promotion of priestly vocations remains a priority for this diocese.
In light of these considerations, and after consultation with the vicars forane, the Presbyteral Council, the Diocesan Pastoral Council, the Chancery staff, and others, I have decided to formally introduce into our diocese, the ministry of the Pastoral Administrator. In doing so, I have appointed a task force to assist in the full implementation of this ministry in some parishes of our diocese.
The pastoral administrator is a professional minister, appointed by the diocesan bishop and installed by a vicar forane, to lead and officially administer a parish community without a resident pastor. The primary relationships of the pastoral administrator are to the diocesan bishop through the priest moderator, sacramental minister, staff, pastoral and finance councils, and parish community.
The role of the pastoral administrator, whether a permanent deacon, religious, or lay person, ensures that the ministries of Word, Worship, and Service are functioning well. The pastoral administrator is in charge of a parish and is accountable to the diocesan bishop through the priest moderator and works collaboratively with the priest moderator, the sacramental minister, and parish staff.
As we look to alternative types of staffing for pastoral leadership in our parishes throughout the eight counties of Western New York, may the ministry of the pastoral administrator in our diocese assure that our parishes can and will continue to be vital communities of faith and ministry.
Be assured of my prayers for you and your loved ones.
Yours sincerely in Christ,
Most Reverend Richard J. Malone
Bishop of Buffalo
Applicants for the ministry of parish pastoral administrator are required to complete the application process which is coordinated by the Office for Evangelization and Parish Life. Applicants must have a graduate degree in theology or ministry, and a minimum of three years experience in pastoral administration and leadership management, with demonstrated competence in a wide-range of pastoral skills (full-time, professional leadership in parish). In addition, applicants must complete the diocesan orientation course.
Download and register for the diocesan orientation course using the registration materials provided here: Orientation Course 2018-19
Application for Pastoral Administrator
Instructions for Application and Reference Form
Personal Release of Information Authorization Form
HIPAA Authorization Form
Annual Compensation for Pastoral Administrator 2018
Rite of Installation for Parish Pastoral Administrator
Relationship of Priest Moderator with Pastoral Administrator
Relationship of Priest Sacramental Ministers with Pastoral Administrator
Effective Leadership Transitions - Tips and Traps
Ministry of Pastoral Administrator - Informational Brochure
Ministry of Pastoral Administrator - Guidelines
For more information about this new opportunity in pastoral leadership,
contact: Office for Evangelization and Parish Life