For Adult Leaders

65th Annual Diocesan Youth Convention

Welcome Chaperones and Group Leaders!  While this position is certainly a lot of responsibility, it also affords you the opportunity to walk closely with young people in their journey to and through an amazing experience of faith. Good luck and may God bless you on this journey! 

This page contains all the information you need to lead your teens through the Convention experience!

Group Leader Responsibilities/Checklist  (everything you need to know - print and use before, during and after the Convention!)

Adult Chaperone Training Webinars:

NEW Convention Group Leaders & Adult Chaperone Webinar

Register for Tuesday, January 31st 2 PM to 3 PM

Register for Tuesday, January 31st 7 PM to 8 PM

This webinar is designed for those whom the 2017 Diocesan Youth Convention will be your FIRST, SECOND OR THIRD time as a group leader, adult chaperone, or junior advisor. As well as those who have not been since 2011 (regardless of years of experience). 

EXPERIENCED Convention Group Leader & Adult Chaperone Webinar 
Thursday, January 15, 2015 2-3PM OR 7-8PM

Register for Thursday, February 2nd 2 PM to 3 PM

Register for Thursday, February 2nd 7 PM to 8 PM

After registering, you will receive a confirmation email containing information about joining the webinar.

Manus Christi Award Nominations 

Manus Christi Award (Hands of Christ)

The Diocesan Youth Convention is an exceptional opportunity to honor outstanding youth for their dedication and their contributions to their parishes and the community. Presented to seniors in high school, the Manus Christi is awarded to young people who have exemplified Christian leadership in their parish and the diocese.

Each parish is invited and encouraged to submit nominations for the Manus Christi Award.  Please note: only parishes (not Catholic high schools) may submit nominations for these awards.

All award recipients are selected by a committee.

Manus Christi Award recipients will be notified prior to the Convention.  Nominators will also be notified prior to the Convention. 

The deadline for all award nominations is January 15, 2015.
Request a nomination form

Hall Duty

ALL group leaders, chaperones, and junior advisors MUST sign up for hall duty.

Hall Monitoring:In order to ensure that the hotel is a safe place for all participants, the hotel is monitored throughout the Convention. This can only be done with the assistance of ALL adult and junior advisor chaperones who attend the Convention. All chaperones are expected to serve as Hall Monitors for one four-hour shift.  By serving as a Hall Monitor, you ensure a safe and healthy atmosphere for all participants.

  • Hall Monitors report to Room 321 ten minutes before their shift to check in and find their assigned location.
  • Specific instructions will be provided on the Adult Chaperone Webinars and at the Convention.

TO SIGN UP FOR HALL DUTY:  We're using VolunteerSpot to organize our upcoming signups.

Here's how it works in 3 easy steps:

1) Click the button below to see our Sign-Up on VolunteerSpot.
2) Review the options listed and choose the Hall Duty Shift you like.
3) Sign up! It's Easy - you will NOT need to register an account or keep a password on VolunteerSpot.
4.) Please use the phone number of the cell phone you will carry during the Convention; and an email address that you check regularly.

Note: VolunteerSpot does not share your email address with anyone.

If you have any questions about Hall Duty, please contact John Mann via email (or call him at 716-354-4555).

Link coming soon! 

Preparing Your Parish

Be sure to use the Parish Preparation Resources to help you get your group ready.

Teens, Junior Advisors & Adults are needed as small group facilitators. Please contact Michael Slish by email or call 716-847-8789.  Trainings for all teen, junior advisor, and adult volunteers will take place in the weeks leading up to Convention.  Stay tuned!

Safe Environment Compliance:

  • All persons age 18 and older who work regularly with youth in the Diocese of Buffalo must fulfill the following requirements of the Diocesan Safe Environment Program. Because of the intense, extended nature of the Convention experience, the following requirements apply to all adults and junior advisors who attend the Convention:
  • Completed a Uniform Volunteer Questionnaire
  • Have references checked by parish representative
  • Signed the Code of Conduct (rev June 2013)
  • Have a criminal background check (requested by parish)
  • Attended a Protecting God's Children seminar; and
  • Stay current on the Virtus Online Training Bulletins

Group leaders MUST be sure that adults and junior advisors with your group are in compliance with this program and verify this compliance by completing and returning the Safe Environment Compliance Letter with your registration materials by January 15, 2015.

Parish Banners:

Each parish is encouraged to create a banner that will be displayed in the ballroom of the Adam's Mark. The banner should show your parish identity and the Convention theme, "Restore."Important guidelines for banners:

  • Banners should be 4' wide x 8' long.
  • Banners MUST include a sewn pocket at the top (so that banner can slide onto pole).
  • DO NOT include lights or other heavy objects on your banner.
  • Banners should be delivered to the Catholic Center by Tuesday, February 28.  If you are unable to deliver your banner by Tuesday, it will not be hung until Saturday during the Convention.
  • Please pick up banners from the Catholic Center after the Convention.
  • Banners MUST be labeled on the back (upper left corner) with your parish name, location, group leader, and phone number.

Photos/Social Media:

1. Please encourage your youth to use the hashtag on Twitter before and during Convention. Tweets/photos will be displayed on a live Twitter feed throughout the weekend. We will be giving shout outs to the various parishes in the house!

2. If you have a couple pics of your group on a trip or doing a major project, please email them to for possible inclusion in the Year in Review recap video.

3. In Memoriam: If an adult or youth who was involved in your parish's youth ministry program has died within the past year, please send their name and photo.

Catholic Charities Appeal:

The Convention marks the beginning of the Catholic Charities Appeal for parish youth ministry. Prior to the Convention, each parish will receive information about the appeal and a pledge form. It is essential that young people have the opportunity to participate in this very important campaign and learn more about how Catholic Charities impacts the people of our communities. Every parish is asked to make a pledge to the Catholic Charities Appeal. These pledges will be collected during the weekend and there will be an exhibit at the Convention.

Food Availability:

Please be sure that your group is aware of the following information:

  • Friday evening: Food and snacks for a light dinner will be available for purchase in the hotel gift shop.
  • Saturday breakfast: Food and drinks for a light breakfast can be purchased at the Tiffany Rose breakfast bar in the hotel restaurant.
  • Snacks: There will be light concessions available for purchase during the social time on Friday and Saturday evenings.
  • Late-night Pizza: Pizza can be ordered for Friday and Saturday nights. Place your order in the hotel lobby before the evening events and pick it up in the Expo when returning to your room at night.
  • Parish Dinner: Each parish is encouraged to make plans for Saturday's dinner. If you choose to go out, a restaurant guide and map can be provided. Please make your plans well in advance. The Adams Mark is able to host parish dinners. Please make your reservations in advance. Other groups choose to go to Pearl Street Grille, which has reserved a floor for Convention participants. Contact Diane at 716-856-0057 for more information or to make reservations. 
  • Don't forget: Saturday's lunch and Sunday's brunch are provided for you!
  • Participants are welcome to bring food with them to the hotel, as long as no cooking/heating appliances are used.